How do I connect Klipfolio and YouTrack?

You can set up a connection between Klipfolio and your YouTrack data to display your bug and issue-tracking metrics on a dashboard.

This article includes:

What options do I have for visualizing my YouTrack data?

Create data visualizations based on pre-built options or build your own. The choice is yours!

Pre-built by Klipfolio

Take advantage of our pre-built data sources to gather the data most meaningful to you.

  • YouTrack pre-built data sources: Data sources provide the foundation for Klip building, so we suggest you create a data source as a first step (before building Klips and adding them to your dashboard). Our pre-built data sources focus on the most sought-after YouTrack data and are found on the Service Connectors page, available from this link or from your list of data sources. When you select a service connector from this page, the data source for that service is automatically added.

Custom-built by you

Taking the time to learn how to create your own data sources and Klips unlocks your data and enables you to control, manipulate, and transform it, leading you to unprecedented insights into your business.

  • Custom data sources: When you create a custom data source, you can either use the pre-built data source as a starting point from which to write your own query or you can write your own queries from the ground up and build a data source from scratch. You create custom-built data sources in the Service Connectors page, accessible from this link or from your list of data sources.
  • Custom Klips: Using our Klip Editor, you can construct and manipulate your data, including integrating multiple data sources, to produce unique, custom-built data visualizations. You create custom Klips from either your list of Klips or your Dashboard.

Regardless of whether you choose pre-built, custom-built, or a combination of both, before you can start building Klips and dashboards you need to connect to YouTrack data in Klipfolio.

How do I connect to YouTrack data in Klipfolio?

To connect your YouTrack data to Klipfolio, you will need your Permanent Token.

To get the right data from YouTrack, you use your YouTrack Permanent Token in the queries provided by Klipfolio or in your own query when building data sources.

How do I find my YouTrack Permanent Token?

To find your YouTrack Permanent Token:

  1. Log in to YouTrack (JetBrains).
  2. Click on your profile image and select Profile.
  3. At Hub account, click Update personal information and manage logins.
  4. Select the Authentication tab.
  5. Click the New token button.
  6. In the New Permanent Token dialog, specify a name for the new token. Click the Scope field and select YouTrack.
  7. Click the Create button and copy the token that is displayed.

How do I add a YouTrack pre-built data source?

To add a YouTrack pre-built data source:

  1. Navigate to the Service Connectors page in Klipfolio and choose YouTrack from the list.
  2. Select a pre-built data source from the left section of the Pick a Data Request page.
  3. Enter your Permanent Token, YouTrack URL (for example, <yourcompany>.myjetbrains.com), and your chosen Query in the appropriate fields.
  4. Click Submit or, if you want to modify the pre-built data request, click Switch to Custom settings.
    Note: If you switch back to the Basic settings page after making changes in the Custom settings page, your changes will not be saved.

If you clicked Switch to Custom settings:

  1. On the Configure Data Source page, modify the Query URL to get the data you want. You can use the existing information in the Query URL text box as a base. It was auto-filled based on the pre-built data source you selected on the Pick a Data Request page.
  2. Click Submit.

Note: In addition to unmodelled data source, you can create a modelled version of your data source at this stage. To create a modelled data source, ensure that the checkbox next to Model this data source is selected before clicking Continue.

To learn more about creating a modelled data source, click here.

How do I create a YouTrack custom-built data source?

To create a YouTrack custom-built data source:

  1. Navigate to the Service Connectors page in Klipfolio and choose YouTrack from the list.
  2. On the Pick a Data Request page, click Create a custom YouTrack data source.
  3. Adjust the Query URL information, as noted on the Configure Data Source page, to replace any generic placeholder query information with your own.
    For example, replace <YourYoutrackURL> with your own YouTrack URL ( <yourcompany>.myjetbrains.com).
  4. Edit the Query URL to return the data you need. Refer to the YouTrack API documentation for details.
  5. At Parameters, replace <yourToken> with your Permanent Token under Value.
  6. Click Submit.

Note: In addition to unmodelled data source, you can create a modelled version of your data source at this stage. To create a modelled data source, ensure that the checkbox next to Model this data source is selected before clicking Continue.

To learn more about creating a modelled data source, click here.

If you want to edit a data source that you already created, check out How to edit or reconfigure a data source, and get step-by-step instructions.

How do I create a YouTrack data source from scratch?

You can choose to build a data source from scratch. Klipfolio connects to hundreds of services in the cloud that have a REST API. If you take the time to learn your service’s API to create queries for the data you want, your possibilities are endless. Here’s a quick overview video on APIs and Klipfolio:

Klipfolio API's 101

If you need assistance using APIs, enlist a data analyst or developer.

Refer to the YouTrack API documentation to discover more data requests.

When you are happy with your query, click Submit, and then save and name your new data source. You're now ready to use it to build a YouTrack Klip.

See the reference table below for API related information and sample queries.

API Documentation YouTrack API documentation

Authentication Method

API Key Authentication
Response Format JSON

Date Format

Example date format:

YYYY-MM-DD

Sample Queries

Issues created by you:

GET https://<yourYouTrackURL>/youtrack/api/issues?query={hash.append("created by: me").encodeURL().printDigest();}&fields={hash.append("project,created,updated,resolved,summary,id,idReadable,fields(id,value(name)),tags(name,id)").encodeURL().printDigest();} Authorization:Bearer <yourToken> Accept:application/json Content-Type:application/json

Your Profile Information:

GET https://<yourYouTrackURL>/youtrack/api/admin/users/me?fields=id,login,name,email Authorization:Bearer <yourToken> Accept:application/json Content-Type:application/json

How do I create a YouTrack custom Klip?

You create custom Klips from either your list of Klips or your Dashboard. You choose a data visualization format, for example, a pie chart, gauge, or table, and decide whether you want to use an existing data source or create a new one. In the Klip Editor, there are limitless opportunities to modify, relate, and display your data. See the following related articles for more information and get building!

Related Links