Visualize, discover, and act on your YouTube video data with metrics and metric dashboards!
Get started by connecting to your YouTube data and adding some instant or custom metrics.
This article includes:
- Connecting to your YouTube data
- Adding YouTube instant metrics
- Adding YouTube custom metrics
- I've added some YouTube metrics - What's next?
Connecting to your YouTube data
Here are a few things to note about connecting PowerMetrics to your YouTube data:
Your data is safe with us. The first time you connect your YouTube data to PowerMetrics, you'll be prompted to enter your Google login credentials and give permission to allow access to the data within your YouTube account. We are serious about protecting your data privacy.
Managing your connections. By default, your connection name looks like this: yourname<date and time created>. You can rename connections from your list of connections (accessed by clicking the in the left navigation sidebar and selecting Connections) or within the application as you add metrics. Go here for more information on managing your account connections. You can use the same account connection every time you connect to YouTube. If you have trouble accessing an existing connection, your OAuth token may have expired. If that happens to you, check out these troubleshooting tips.
Google account credentials. When connecting your YouTube data to PowerMetrics, you'll be prompted to connect your YouTube account by entering your username and password. Make sure you enter the username and password for the Google account that's connected to your YouTube channel.
Adding YouTube instant metrics
PowerMetrics includes a wide variety of instant metrics for YouTube. Created for you by industry experts and based on best practices, our instant metrics will get you tracking your YouTube data in no time!
Note: The first time you connect to YouTube, you’ll need to enter your Google login credentials and choose the Channel you want use for your metrics.
To add YouTube instant metrics:
- In the left navigation sidebar click the + button beside Metrics.
Note: You can also add instant metrics from your Metric List page or from an open dashboard in edit mode.
- On the Where is your data? page, select YouTube.
- Select one or more instant metrics.
You can select up to 5 metrics each time you visit this page. If you want to learn more about a metric, click the information button (see below) to see a brief metric definition, a list of available dimensions, and the metric formula. For more detailed information, click the link to go to its information page in MetricHQ.
- Click Add metrics.
- If this is your first time adding metrics for YouTube, or if you’ve been here before but want to use a different account this time, click Add new account.
- Enter your Google login credentials and click Allow to enable Klipfolio to securely access your YouTube data.
- Under Choose account settings, select your Channel from the drop-down list. Click Get data.
- If you want to use an account and account setting (Channel) you’ve used before, select them and click Get data.
- If you want to use an account you've used before but a different account setting (Channel), select the account, click Next, click Add account settings, select a different channel, and click Get data.
That's all there is to it! You just added YouTube instant metrics to your account. If you added them from the navigation sidebar or from your Metric List page, they're added to your list of metrics. If you added them from an open dashboard, they're added to the dashboard and to your list of metrics.
You're ready to start analyzing and tracking your data as it changes over time. Learn more about exploring your data.
Adding YouTube custom metrics
If our YouTube instant metrics don’t get you to the data you’re looking for, you can create custom metrics instead. Custom metrics put you in control of your data choices.
To add YouTube custom metrics:
- Connect PowerMetrics to your YouTube data.
- Create a modelled data source.
- Choose settings for your custom metric.
Connecting PowerMetrics to your YouTube data
When you connect PowerMetrics to your YouTube data, you log into your Google account, allow Klipfolio PowerMetrics to access your data, and specify the data you want to connect to by choosing your Channel.
When you create custom metrics next time, you can use the same account connection or add a new account to point to different data.
To connect PowerMetrics to your YouTube data:
- In the left navigation sidebar click the + button beside Metrics.
Note: You can also add a custom metric from your Metric List page or from an open dashboard in edit mode.
- On the Where is your data? page, select YouTube.
- Click Create a custom metric.
- If this is your first time connecting to YouTube, click Add new account.
- Enter your Google login credentials and click Allow to enable Klipfolio PowerMetrics to securely access your YouTube data.
- Next, to further define the data you're looking for, under Choose account settings, select your Channel from the drop-down list. Click Get data.
You're connected! Next step – create a modelled data source.
Note: The procedure above describes the first time you connect to YouTube to create a custom metric. The next time you create a custom metric, we assume you want to connect to the same account you previously used and take you directly to the next step (creating a YouTube modelled data source). If you want to connect to a different account, you can do so from there by clicking the account connection at the top of the data preview window (see below).
Creating a YouTube modelled data source
Now that you’ve connected to your data, you’re ready to create a modelled data source. A single modelled data source can be used to create a single or multiple custom metrics.
As you create a YouTube modelled data source, you will:
- Choose the data to include in your modelled data source
- Tips for retrieving playlist data
- Refine your modelled data source (optional)
- Tips for refining your data
Choosing data to include in your modelled data source
As a first step, you’ll tell us what data you want to retrieve for your modelled data source. Later, when you create custom metrics, you’ll choose which pieces of data from the data source you want to display for each metric.
Using the data view you select, we’ll run a query to get a list of available columns (fields) from within the data view. You’ll then choose from those columns to specify what data to include in your modelled data source.
Tip: You can apply filters to the data view and to columns in the left sidebar and in the data preview. Applying filters helps narrow down the data you’re looking for, ensuring you only query the data you need. By pinpointing your desired data, you optimize the volume of data being queried, which not only makes your data easier to understand and handle, it often makes the query run faster! Learn more about filtering.
Note: If you want to retrieve data using either of these data views: TimeBasedReports or TopVideos, for a specific playlist, you'll find some helpful tips for retrieving playlist data in this section.
To choose data to include in your modelled data source:
- In the Choose data for your metric page, under Data view, click the drop-down and choose the subset of data you want to query.
- Under Data view filters, add required filters (if needed) and optional filters (if desired).
Tip: APIs for some services include "StartDate" and "EndDate" as optional data view filters. Applying filters here, at the query (source) level, rather than later at the query results level can improve efficiency and simplify data handling.
- Under Columns, select the checkboxes beside the columns you want to include in your modelled data source.
Tip: Columns represent the fields that are available for the data view you selected above. Each item you choose will display as a column in the data preview table. If there are a lot of columns to choose from and you know what you’re looking for, start typing the column name into the search box. You can add up to 30 columns for each data view.
- Optionally, apply filters to applicable columns to narrow down your data before previewing.
Note: You may find it easier to apply filters to columns in the next step (in the data preview table) as you can see your data more clearly there. However, if you know your data set well, applying filters in the sidebar can be beneficial because it removes excess data before previewing. It may also be necessary when your data is too large to query all at once.
- When you’re done selecting (and filtering) columns, click Preview data. The data preview window is populated with the results of the query for the columns you chose.
Note: The data preview table can display up to the first 1000 rows of your data. As a result, if you have a large data set, some rows may not display.
- If this isn’t the data you want for your modelled data source, choose a different data view and/or columns. To preview your most recent choices, either click Preview data again or Reload data (in the data preview window).
Note: At the top of the data preview window, you can see the YouTube account you’re currently connected to (see below). By clicking it, you can change to a different account. If you change accounts, your recent choices are removed and you start over by choosing a data view and columns.
- In the data preview window, you can narrow down the data you want to include in your modelled data source by applying filters to applicable columns.
- When you’re satisfied with your choices, click Save and continue.
You've chosen your data. Next step - refine the data.
Tips for retrieving playlist data
If you want to retrieve data using either of these data views: TimeBasedReports or TopVideos, for a specific playlist, you’ll need to:
- Filter the data view by “IsCurated” and “Playlist”
- Select one or more of the following columns: “AverageTimeInPlaylist”, “AverageViewDuration”, “EstimatedMinutesWatched”, “PlaylistStarts”, “Views”, and “ViewsPerPlaylistStart”. Note: You must also select "Day" for TimeBasedReports.
To retrieve data for TimeBasedReport or TopVideos, for a specific playlist:
- In the Choose data for your metric page, under Data view, click the drop-down and select either TimeBasedReports or TopVideos.
- Under Data view filters, click + Add filters (optional) and select the checkbox beside IsCurated and beside Playlist. Click Apply.
- Click the Click to add filter box for IsCurated. Select Equals as the operator and select true. Click the + button. Click Apply.
- Click the Click to add filter box for Playlist. Select Match All and Equals as the operators and enter your playlist Id as the value. Click the + button. Click Apply.
- Under Columns, select one or more of “AverageTimeInPlaylist”, “AverageViewDuration”, “EstimatedMinutesWatched”, “PlaylistStarts”, “Views”, and “ViewsPerPlaylistStart”.
Note: You must also select “Day” as a column for TimeBased Reports.
Refining the data for your YouTube modelled data source
You’ve arrived in the modeller where you can choose to either accept the automatic settings or make changes.
If you’re happy with the automatic settings:
- Click Save and continue and proceed to Choosing settings for your YouTube custom metric.
Note: If you chose Videos as the data view and Duration as one of the columns in the previous step, see the Tips for refining your data section below first.
If you want to make changes:
- Some common adjustments include changing the data format or names for columns, updating the modelled data source name, and combining columns using formulas – there are many customization options available.
- If you chose Videos as the data view and Duration as one of the columns in the previous step, see the Tips for refining your data section below.
- If you want to adjust your query choices (for example, add or remove columns or filters) click the Back button to return to the previous screen.
- When you’re finished modelling your data, click Save and continue and proceed to Choosing settings for your YouTube custom metric.
There’s lots of helpful information in this article: Learn how to model a data source. However, there are a few exceptions to note for modelled data sources that will be used for custom metrics:
- The columns that were generated from the columns/fields chosen in the previous step are locked. You can rename and move them but you can’t enter new formulas for them or duplicate or delete them.
- If you add new columns in the modeller, they are editable (not locked) and can include formulas that refer to the locked columns or other added columns.
- Formulas that use results references are supported. Formulas that use datasource references are not supported.
Note: After you’re finished creating a custom metric with this modelled data source, you can return to it and use it to make more custom metrics. In the left navigation sidebar, click your Account Name > Data Sources. Select the modelled data source from the list to open its details page. Click Create metrics.
Tips for refining your data
Did you choose Videos as the data view and Duration as one of the columns in the previous step (choosing data to include in your modelled data source)?
If the answer is yes, then you’ll need to edit the data format for the duration column to use ISO-8601 format.
To set the duration column to use ISO-8601 format:
- Select the Duration column.
- Under Data Format, click the drop-down and select Duration.
- Under Input Format, click the drop-down and select ISO-8601.
Choosing settings for your YouTube custom metric
Great! You’ve created your first YouTube modelled data source. It’s time to use it to make your first custom metric.
To choose settings for your YouTube custom metric:
- In the Metric value step, choose which column from your modelled data source that you want to track in your metric. Click Next.
Once you've chosen a metric value, its default aggregation type displays. For numeric columns, the default aggregation type is “sum”. For text columns, it's “count”. The default aggregation type will be used wherever there are no configuration options available. For example, on the Metric List page, metrics will display using a default aggregation type based on your selection here.
- In the Segmentation step, select the columns by which you want to be able to segment and filter your metric value. Click Next.
You can select up to 5 columns. Each selection shows a unique view of your business, for example, you might choose to segment your sales data based on region, sales rep, or product type. The segments you select when creating a metric become filters in the finished metric. You can filter on the individual metric level or at the dashboard level (when you add your metric to a dashboard).
If you want to create a metric without allowing filtering or segmentation, click the toggle button at Segment values for this metric to turn off this step in the setup wizard.
When choosing segmentation, you can only select columns that have a text format. If the modelled data source for your metric doesn’t include any text columns (or has only one text column) there will be no available categories by which to segment. This step will be marked as complete and you will move on to the next step in the wizard.
- In the Date & time step, either select a timestamp column from your modelled data source or Use the current date (if your modelled data source doesn’t include a timestamp column). Click Next.
- In the Date shape step, select an appropriate aggregation method: Transactional values, Current values, or Periodic summary. Click Next.
Your choice determines the data points your metric will use when calculating the metric value for a time period. If you’re unsure which option is best, that's okay, you can change your selection later by editing the metric:
- Transactional values: Select this option if you want to include every value for a time period to create the total of values. For example, you may have a spreadsheet that includes all sales transactions for the month of January. In this case, you want to sum all values to get the total values for the month.
- Current values: Select this option if your data includes current value totals for specific points in time and new values replace older values. For example, if you are tracking social media followers, each import gives you the current value, which is the total of all values for the time period.
- Periodic summary: (Hour, Day, Week, Month, Year) Select this option if each value in your data is a summary of a time period. For example, with Google Analytics "sessions by day" data, the value at any point in time is the summary up to that point in the day. Your data is collected again on the following day, beginning at zero. In such cases, the last value is the complete summary of the day. To calculate the metric's value for a month, you sum the last value for each day in the month. When you select this option, you also select a time period from the drop-down list below it (Hour, Day, Week, Month, or Year).
- In the Display settings step:
- Enter a Metric name.
- Choose a data format: Numeric, Currency, Percentage, or Duration.
- Optionally, set your data to Show as cumulative by default for all of the metric's view modes.
- Optionally, set the Favourable trend for your metric. Choose whether you want ascending or descending values to indicate a positive trend. For example, if your metric includes sales totals, a higher (ascending) number demonstrates a positive trend but, if your metric includes cost to acquire customers, a lower (descending) number indicates a positive trend. Favourable trends are indicated by a green arrow. Note: This option is not applicable to all visualization types.
- Click Save.
If you added the custom metric from the navigation sidebar or from your Metric List page, it's added to your list of metrics. If you added the custom metric from an open dashboard, it's added to the dashboard and to your list of metrics.
You’re ready to start analyzing and tracking your data as it changes over time. Learn more about exploring your data.
Gather your metrics into dashboards, track and analyze your data as it grows and changes over time, share with your colleagues, explore your data from multiple perspectives – but above all – use the insights you get from PowerMetrics to make the right decisions at the right time.