Sign-in options and multi-factor authentication (MFA) in Klips

You can sign up for a new Klipfolio Klips account or sign into an existing account by using a Klipfolio email and password (which can optionally be enabled with multi-factor authentication) or by using your Google, Xero, or Intuit account credentials.

Whichever method you choose to sign up with Klipfolio Klips will be the method you use to sign in to your account going forward. You cannot use two different sign-in methods at the same time for the same account.

This article includes the following:

• The Klipfolio email and password sign-in option
  • Multi-factor authentication
• Google, Xero, and Intuit sign-in options
• Changing the sign-in type for an existing user

The Klipfolio email and password sign-in option

This method is the default selection for all new users. With this option, users enter their Klipfolio email and password to sign in. For added security, you can enable multi-factor authentication.

To sign up with email:

1. Start a new Klipfolio Klips account and fill in the required fields.
   Note: If you're responding to an invitation email or link, the Email and Company fields are already filled in.
2. Click Create account.

To change your password:

1. Click your account name, at the bottom of the left navigation sidebar, and select My profile.
2. On the My Profile page, beside General Information click Edit.
3. Enter your current password and your new password in the appropriate fields.
   Make sure you enter exactly the same password in the New Password and Repeat Password fields.
4. Click Save.

Multi-factor authentication

When you use your Klipfolio email and password as a sign-in method, you can enable multi-factor authentication (MFA) – a key component in keeping your account secure.

This section includes:

• Notes on multi-factor authentication
• Enabling multi-factor authentication
• Updating your multi-factor authentication method
• Disabling multi-factor authentication

Notes on multi-factor authentication

Here are a few things to note about MFA:

• MFA is not available if you use single sign-on or a 3rd-party sign-in method (Google, Xero, or Intuit sign-in).
• Account administrators can optionally require all users in the account that log in with the email sign-in method to use MFA. If your account requires MFA, and you have MFA enabled, you won't be able to switch to using a 3rd-party sign-in method. Learn more here.
• Account administrators can see which users have MFA enabled by clicking the button in the left navigation sidebar, selecting Users, and referring to the information under MFA.

Enabling multi-factor authentication

To enable MFA:

1. Click your account name (at the bottom of the left navigation sidebar) and select My profile.
2. At General Information, click Edit.
3. At Multi-Factor Authentication (MFA), click Enable multi-factor authentication.
4. In the Select an authentication method pop-up, select either Authenticator app or Email. Click Continue.
   
5. If you chose the Authenticator app method:
   • In the Set up your authenticator app pop-up, either scan the QR code using your authenticator app or copy and paste the text code into your authenticator app. Click Continue.
   • In the Enter verification code pop-up, enter the 6-digit code from your authenticator app and click Verify code. (Note that this code expires after 30 seconds.)
   • In the Save your recovery code pop-up, copy the recovery code and save it in a secure location for future reference if needed. Click Finished.
6. If you chose the Email method:
   • In the Enter verification code pop-up, enter the 6-digit code that was emailed to you. Click Continue. (Note that this code expires after 30 minutes.)
   • In the Save your recovery code pop-up, copy the recovery code and save it in a secure location for future reference if needed. Click Finished.
7. On your My Profile page, click Save.
   The next time you sign into Klips, you’ll be prompted to enter an authentication code (or the most-recently saved recovery code). Select the “Don’t ask me again on this device” checkbox to avoid entering a verification code each time you sign in. You can remember up to 5 devices.
   

Updating your multi-factor authentication method

After setting up MFA, you can update your settings to use a different verification method (email or an authenticator app). Note that the first step when updating is to disable your current authentication method.

To update your MFA method:

1. Click your account name (at the bottom of the left navigation sidebar) and select My profile.
2. At General Information, click Edit.
3. At Multi-Factor Authentication (MFA), click Update authentication method.
4. Enter your Klipfolio password to confirm you want to disable your current authentication method. Then, click Disable current method and continue. (See below.)
   
5. In the Select an authentication method pop-up, select either Authenticator app or Email, and click Continue.
6. Follow the steps for enabling multi-factor authentication (beginning at step #5).

Disabling multi-factor authentication

To disable MFA:

1. Click your account name (at the bottom of the left navigation sidebar) and select My profile.
2. At General Information, click Edit.
3. At Multi-Factor Authentication (MFA), click Disable.
4. In the Disable multi-factor authentication pop-up, enter your Klipfolio password and click Disable multi-factor authentication. (See below.)
   
5. On your My Profile page, click Save.

Google, Xero, and Intuit sign-in options

You can use your Google, Xero, or Intuit account credentials to sign into Klipfolio Klips.

Here are a few notes on the Google, Xero, and Intuit sign-in options:

• If you’re creating an account through an invitation link or email, ensure you choose the Google, Xero, or Intuit account your administrator has associated with the invitation.
• Google, Xero, and Intuit sign in options are not supported in conjunction with Domain Aliasing. If you add Domain Aliasing to your account, all users must be switched over to use the email sign-in method.
• To use Google sign in for Google Chrome in Incognito mode, you need to toggle the “Block third-party cookies” option off to enable third-party cookies.

To sign up using Google, Xero, or Intuit:

1. When setting up your new Klipfolio Klips account, click Sign up with Google or Sign up with Xero or Sign up with Intuit.
2. Select the Google, Xero, or Intuit account that you want to use to sign in to Klips and enter your credentials if you’re not already signed in.
   Note: If you decide you no longer want to use Google, Xero, or Intuit sign in, you need to contact your administrator to change your sign-in type.

Changing the sign-in type for an existing user

Account administrators can change a user’s sign-in method. The sign in type (Google, Xero, Intuit, or Email) for each of your users is displayed on the Users page, accessed by clicking the button and selecting Users.

Note: If the user has the email and password sign-in option with MFA enabled, you'll disable MFA when you switch them to the Google, Xero, or Intuit sign in.

To switch an existing user to Google, Xero, or Intuit sign in:

1. From the Users page, click on the user’s name.
2. Click the Switch to Google Sign In or Switch to Xero Sign In or Switch to Intuit Sign In button.
   The user will receive an email containing a link to connect to their Google, Xero, or Intuit account.

To unlink a Google, Xero, or Intuit account for an existing user:

1. From the Users page, click on the user’s name.
2. At Google Sign In is enabled or Xero Sign In is enabled or Intuit Sign In is enabled, click the Unlink button beside it to unlink the account.
3. You can copy the URL in the dialog and send it to the user to create a new Klipfolio password. Click Apply to send an email to the user that contains the link to enter a new password.
   Note: Their new password is for Klipfolio only and will not affect their Google, Xero, or Intuit account.